Epiphany Groupware is an online service that stores and presents contact, project, notes, files and other information. Users of the service can be inside or outside your organization. User accounts can be reassigned at anytime and increased or decreased on a monthly basis.

Step 1: First, enter contact information that is related to the project. You can import data from PIMs such as Outlook or Outlook Express if the program can export the information as a comma seperated file. Click on the contacts folder, and either create it manually, or select import and follow the onscreen information. Most of the contacts should be "Open To All". This implies every member of the same default group is able to see and work with this contact. The main contact of a project should always be "Open To All". Otherwise the project members won't be able to see his/her information.

Step 2: After the contact list has been setup, the next step is to create the project. Selecting the the projects module allows you to create a new project if you have administrative priviliges. Clicking "New" allows you to create a new project. On the left hand side are detailed project information, like start and end date (outside this period, you can't book any time on the project), the category (a kind of status), if it is a subproject of another project, the leader of the project, fee rate and the calculated budget. The right side allows you to select the persons working on the project, as well as describing the project in more detail.

STEP 3: You have created the contacts and assigned the people to the project. Now you can start to enter time against the project. This is done by using the timecard module. Depending on the setup, you are able to enter time directly onto a project, even if the person has not logged in as working on that specific day. Select the date for which you would like to create a booking onto a project under Assigning Projects and click on the icon symbolizing the enter key. A list of projects available for that specific date will show, together with any information you might have entered for this day. If you have logged in for work on that day, it will also show you the amount of unassigned time. This will of course be debited by any information you enter for the projects. The right hand side of the form shows all the logged in work time for the current month, or the month you've selected.

Step 4: Now, the project leader can generate a list of hours worked on the specific project by going into the projects view, and selecting statistics. After selecting the project, the persons, and the time frame, clicking on the enter-key icon shows a list of projects and persons and the total hours those persons have worked on each of the projects. Clicking the small blue icon at the beginning of the line shows the details of this person, the hours and comments s/he entered into the time card.

Step 5: In order to view a simplified Gantt chart of the project you are involved in, click the "Time- line" hyperlink in the Project page, which you access by clicking the Project tab in the menu bar. In the top most line, you can indicate the period of the timeline expressed in months. You can also select whether or not you want to see the subprojects. Confirm your choice by clicking the return button.